At Pellian we respect your privacy, and we are committed to protecting your personal data.
“We”, “our” or “us” in this policy refers to Pellian Ltd. (UK company no. 13853607). We provide executive search and related services on a global basis.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you such as: Identity Data (includes first name, last name, title), Contact Data (includes email addresses and telephone numbers), Profile Data (includes curriculum vitae/resume, references, assessments, interviews, feedback, questionnaires, surveys), Technical Data (includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website), Usage Data (includes information about how you use our website). We will also collect personal information to help us understand more about your background such as your gender and ethnicity.
Under data protection law we must have a legal basis to use your personal information. We will collect, store and use the personal information that you give to us through ongoing communication across all channels on the legal basis that it is in our legitimate interests as a business for the purpose of providing a comprehensive executive search service to our clients.
We have considered our legitimate interests carefully and have balanced our legitimate interests against your rights under data protection law. We consider that this use is proportionate because it is relevant and appropriate to our relationship with you, and it is in your reasonable expectations that we would use the information provided by you.
We do not use your personal information to make any decisions that will have a legal or significant impact on you based solely on automated decision making (i.e., without any human involvement).
In order to process some of our data (e.g., to turn it into information to include in reports), we may have to share your personal data with our clients, as well as a third party or parties. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We store your personal information in the United Kingdom or in countries within the EEA. European Economic Area (“EEA”) countries are all EU Member countries together with Iceland, Liechtenstein and Norway. We may transfer your personal data outside the European Economic Area (EEA) if you are based outside the EEA.
We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
We will not share your personal information with a third party for them to market to you.
We will only retain your personal data for as long as necessary to fulfil the executive search related purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We may keep details of aggregated findings and statistics to track changes over time.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances you can ask us to delete your data.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please contact us if you have any enquiries about these rights or if you wish to exercise these rights in respect of the personal data we hold.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues. See www.ico.org.uk.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You also have a number of other rights over your personal information, which are:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We will keep our privacy notice under regular review. Any changes we make to our privacy notice in the future will be posted on our website page.